(drafted May 22, 2002)
(updated June 13, 2002)
Article I - Name and Offices
Section 1. Name.
The name of the corporation (hereinafter called the "Corporation") shall
be Friends of Kern, Inc.
Section 2. Principal Office.
The principal office of the Corporation shall initially be located as set
forth in the Articles of Incorporation. The Directors may change the
location of the principal office effective upon sending written notification
to the Ohio State Attorney General's office.
Section 3. Other Offices.
The Corporation may have offices at such other places as the Board of
Directors may from time to time determine.
Article II - Membership
Section 1. Classes of Members.
The Corporation shall initially have three (3) classes of membership
as follows:
- Voting - An individual completing a membership
application and making a donation to
the Corporation which meets or exceeds the annual donation requirement as
set forth by the Board of Directors to qualify as a Voting Member.
Categories of membership based on donation amounts shall be determined from
time to time by the Board of Directors.
- Affiliate - An individual completing a
membership application without making
a donation to the Corporation.
- Guest - An individual added at the discretion
of the Board of Directors or Executive Director, to be included only
in e-mail communications of the Corporation.
Section 2. Qualifications.
Any individual who is sixteen (16) years of age or older is eligible for
membership, subject to such limitations as may be imposed without regard to
sex, race, color, creed, or national origin.
Section 3. Admission of Members.
Voting Members shall be admitted to membership upon completion of a membership
application, which must include a valid e-mail address and/or valid mailing
address, and receipt of the minimum annual donation requirement as set forth
by the Board of Directors to qualify as a Voting Member. An individual who
submits an application prior to submission of the minimum annual donation
requirement shall be treated as an Affiliate Member until the donation is
received.
Affiliate Members shall be admitted to membership upon completion of a
membership application, which must include a valid e-mail address.
Guest Members shall be admitted to membership at the time the decision is made
by the Board of Directors or Executive Director that they be added, and a
valid e-mail address had been entered into the membership database.
Section 4. Tenure.
Each Affiliate and Voting Member shall be considered a member for the
period of time from the record date of membership admission to the end of the
month of the following year,
or until that member sooner dies, resigns, is
removed or becomes disqualified.
Each Guest member shall be considered a member for as long as a valid
e-mail address remains on file,
or until that member sooner dies, resigns, is
removed or becomes disqualified.
Article III - Meetings of the Membership
Section 1. Annual Meeting.
An Annual Meeting of the Members shall be held each year on such a day and
such a time and such a place as shall appear in the Notice of the Annual Meeting, for the
purpose of electing Board Members and for the transaction of such other
business as may come before the meeting.
Section 2. Special Meetings.
Special Meetings of the Members may be called by a majority vote of the
Board of Directors or by petition of not less than one-tenth (1/10) of
the Voting Members.
Section 3. Notice of Meetings.
Written or printed notice stating the place, day and hour of any meeting
of Members shall be communicated to each Member
entitled to vote at such meeting, not less than 10 nor more than 50 days
before the date of such meetings, by or at the direction of the Chairman,
Secretary, or the officers or persons calling the meeting. In case of a
special meeting or when required by statutes or by the Bylaws, the purpose
or purposes for which the meeting is called shall be stated in the notice.
Voting Members shall receive notification either personally or by mail.
If mailed, the notice of a meeting shall be deemed to be delivered when
deposited in the United States mail addressed to the member at his or her
address as it appears in the records of the Corporation, with postage
thereon prepaid.
All Members who have valid e-mail addresses on file shall receive
notification by e-mail.
Section 4. Quorum.
Provided notice is mailed to Members as set forth above, those Voting Members
actually in attendance at any Annual Meeting of members or any Special Meeting
of Members shall constitute a quorum for the transaction of business at
such meetings.
Article IV - Board of Directors
Section 1. Powers.
Subject to limitations of the Articles of Incorporation and these Bylaws,
the activities and affairs of the Corporation shall be conducted and all
corporate powers shall be exercised by or under the direction of the Board
of Directors (hereinafter called the "Board"). The Board may delegate the
management of the activities of the Corporation to any person or persons, a
management company, or committees however composed, provided that the
activities and affairs of the Corporation shall be managed and all
corporate powers shall be exercised under the ultimate direction of the
Board.
Section 2. Number of Directors.
Effective at the time of the first Annual Meeting of the Members,
the authorized number of Directors shall be not less than seven (7) and not
more than nine (9).
Section 3. Qualifications and Composition.
All Directors shall be Voting Members of the Corporation.
Effective at the time of the first Annual Meeting of the Members,
three (3) Directors shall be appointed to the Board as follows:
- (1) YMCA Camp Kern Professional Staff Member
- (2) YMCA Camp Kern Board Members
The YMCA Camp Kern Professional Staff Member shall be the YMCA Camp Kern Executive Director or
an appointee of the YMCA Camp Kern Executive Director.
The two (2) YMCA Camp Kern Board Members shall be appointed by the YMCA Camp Kern
Board Chair and may include the YMCA Camp Kern Board Chair.
The remaining four (4) to six (6) Directors shall be elected by the
Voting Members of the Corporation.
Section 4. Tenure.
At the first Board Meeting after the first Annual Meeting of the Members,
the Directors shall designate approximately one third of the elected
Directors to serve one year, another third of the elected Directors to
serve two years, and the remaining elected Directors to serve three years.
All Directors elected at subsequent Annual Meetings of the Members shall
serve terms of three years.
An elected Director may serve two (2) consecutive terms. After serving two
(2) consecutive terms, a person must be off the Board of Directors for at
least one year before becoming eligible once again for election to the
Board of Directors.
The length of term of the appointed YMCA Camp Kern Professional Staff Member
is at the discretion of
the YMCA Camp Kern Executive Director, limited only by his/her tenure as a
YMCA Camp Kern Professional Staff Member.
The length of terms of the appointed YMCA Camp Kern Board Members are at the
discretion of the YMCA Camp Kern Board Chair, limited only by their tenures as
YMCA Camp Kern Board Members.
Section 5. Suspension or Removal.
An elected Director may be suspended or removed (a) with or without cause by
vote of four-fifths (4/5) of the Voting Members or (b) with cause by vote of
four-fifths (4/5) of the Directors. An elected Director may be removed with
cause only after reasonable notice and opportunity to be heard.
Section 6. Resignation.
A Director may resign by delivering his written resignation to the Board
Chair. Such resignation shall be effective upon receipt, unless specified
to be effective at some other time, and acceptance thereof shall not be
necessary to make it effective unless it so states.
Section 7. Vacancies.
A vacancy of the appointed YMCA Camp Kern Professional Staff shall be appointed
by the YMCA Camp Kern Executive Director, or, if the vacancy is the YMCA Camp Kern
Executive Director, the position shall be appointed by the YMCA Camp Kern Acting
Executive Director.
A vacancy of an appointed YMCA Camp Kern Board Member shall be appointed by the
YMCA Camp Kern Board Chair. If the vacancy is the YMCA Camp Kern Board Chair, the
position shall be appointed by the YMCA Camp Kern Board Acting Chair.
A vacancy of an elected Director shall be filled by a majority
of the remaining elected Directors, but not less than three, at any regular meeting
or special meeting of the Board.
Section 8. Committees.
The Directors may elect or appoint one or more committees and may delegate
to any such committee or committees and or all of their powers. Any committee
to which any powers of the Directors are delegated shall consist solely of
Directors or Voting Members. Unless the Directors otherwise designate,
committees shall conduct their affairs in the same manner as is provided in
these Bylaws for the Directors. The voting members of any committee shall
remain in office at the pleasure of the Directors.
Section 9. Chairman of the Board.
There shall be a Chairman and Vice-Chairman of the Board of Directors elected
by the Directors from their number at the Annual Meeting of the Board of
Directors. The Chairman, or in his absence the Vice-Chairman, shall preside
at all meetings of the Board of Directors and shall perform such other duties
as may be directed by the Board of Directors. The Chairman and Vice-Chairman
shall be Officers of the Corporation. The Chairman and Vice-Chairman shall be
Elected Directors and not Appointed Directors.
Article V - Meetings of the Board of Directors
Section 1. Annual Meeting.
An Annual Meeting of the Board of Directors shall be held each year
for the
purpose of electing officers of the Corporation
and for transacting any other business properly brought before the Board
of Directors. The Annual Meeting shall take place immediately following the
adjournment of the Annual Meeting of the Members. If the Annual Meeting of the
Board of Directors shall not be held on the date of the Annual Meeting of
the members, a substitute Annual Meeting of the Board of Directors shall be
called by or at the request of either the Chairman, the Vice-Chairman or any
two (2) Directors and such meeting shall be designated and
treated for all purposes as the Annual Meeting of the Board of Directors.
Section 2. Special Meetings.
Special Meetings of the Board of Directors may be called by or at the
request of the Chairman, Vice-Chairman, or any two (2) Directors.
Section 3. Notice of Meetings.
The Secretary, the Chairman, or such other person as may be designated by
the Chairman of the Board, shall give notice of each Annual Meeting of
Directors and each Special Meeting of Directors by mailing such notice to
each Director at least ten (10) days before the meeting. Unless otherwise
indicated in the notice, any and all business may be transacted at a meeting
of the Board of Directors. Attendance by a Director at a meeting shall
constitute a waiver of notice, except where a Director attends for the
express purpose of objecting to the transaction of any business because the
notice of the meeting was not submitted in conformity with these Bylaws.
Section 4. Quorum.
A majority of the number of Directors in office shall constitute a quorum
for the transaction of business at any meeting of the Board of Directors.
Section 5. Manner of Acting.
Except as otherwise provided in these Bylaws, the act of the majority of the
Directors present at a meeting at which a quorum is present shall be the
act of the Board of Directors.
Section 6. Action Without Meeting.
Action taken by a majority of the Directors with a meeting is nevertheless
Board action if written consent to the action in question is signed by a
majority of Directors and filed with the minutes of the Board, whether done
before or after the action is taken.
Section 7. Meeting by Conference Telephone.
Any one or more Directors or members of a committee may participate in a
meeting of the Board of committee by means of a conference telephone or
similar communications device which allows all persons participating in
the meeting to hear each other, and such participation in a meeting shall be
deemed presence in person at such meeting.
Article VI - Officers
Section 1. Officer Positions.
The Officers of the Corporation shall be a Chairman, Vice-Chairman,
Secretary, and Treasurer. The Board of Directors may create additional
officer positions, define the authority and duties of each such position,
and elect or appoint persons to fill the positions. Any two or more
offices may be held by the same person, except the offices of Chairman
and Secretary.
Section 2. Election.
The Chairman, Vice-Chairman, Secretary and Treasurer shall be elected
bi-annually by the Directors. Other officers, if any, may be elected by the
Directors at any time.
The Chairman and Vice-Chairman shall be
Elected Directors and not Appointed Directors.
Section 2. Tenure.
The Chairman, Vice-Chairman, Secretary and Treasurer shall each hold
office for a term of two years or in each case until he or she dies, resigns,
or is removed or becomes disqualified. Each agent shall retain his
authority at the pleasure of the Directors.
Section 3. Chairman.
The Chairman shall preside at all meetings of the Corporation and of the Board of Directors;
appoint committees; with either the Secretary or Treasurer sign all written contracts,
agreements of sale, notes, mortgages or other legal documents necessary to carry out the
purposes of the corporation,; and perform such other duties as the Directors assign to him.
Section 4. Vice-Chairman.
In the absence of the Chairman, the Vice-Chairman shall perform the duties of the Chairman.
In the absence of the Chairman and Vice-Chairman, a meeting may elect its presiding officer.
The Vice-Chairman shall act as parliamentarian for the Board.
Section 5. Secretary.
The Secretary shall give notice of all meetings of the Corporation and Directors, and shall
keep minutes of such meetings. He shall mail a copy of the minutes of all meetings to
members of the Board of Directors. He shall keep all records of the Corporation, except
those entrusted to other officers. He shall conduct the correspondence and be the keeper
of the Corporate seal and shall report to the Board of Directors the names of all Directors
elected and all resignations. He shall have ballots prepared for the annual election meeting,
and at the conclusion of the annual election meeting he shall notify those elected. He shall
perform all other duties usually pertaining to this office.
Section 6. Treasurer.
The Treasurer shall collect all the fees, dues, assessments, or other monies belonging to
the Corporation, and shall supervise the accounting of the Corporation's financial records
and report thereon at the regular meetings of the Directors and of the Members and at such
other times required by the Board of Directors. His accounts shall be audited periodically
in such manner as provided by the Board of Directors. He shall pay all bills approved by
the proper officers or chairmen of the committees contracting the same.
Section 7. Suspension or Removal.
An Officer may be suspended or removed with or without cause by vote of
four-fifths (4/5) of the Directors then in office at any regular meeting or
at any special meeting called for such purpose.
Section 8. Resignation.
An Officer may resign by delivering his written resignation to the Chairman
or Secretary of the Corporation. Such resignation shall be effective upon
receipt, unless specified to be effective at some other time, and acceptance
thereof shall not be necessary to make it effective unless it so states.
Section 9. Vacancies.
If the office of any Officer becomes vacant, the Directors shall appoint a
successor. Each such successor shall hold office for the remainder of the
unexpired term, or in each case until he sooner dies, resigns, is removed
or becomes disqualified.
Article VII - Indemnification of Directors and Officers
Section 1. General Policy.
It shall be the policy of the Corporation to indemnify, to the maximum
extent permitted by the Statutes of the State of Ohio, the Directors and
Officers and former Directors and former Officers of the Corporation
as well as persons who serve or have served at the request of the
Corporation in any other capacity, against all judgments, penalties,
settlements and other liabilities incurred by them in connection with
any pending, threatened or completed action, suit or proceeding, whether
civil, criminal, investigative or administrative (a "proceeding") and
against reasnable expenses, including attorneys' fees, in connection with
any proceeding, where such liabilities and litigation expenses were incurred
incident to the good faith performance of their duties.
Section 2. Use of Corporate Funds for Indemnification.
The Corporation may advance expenses in connection with any proceeding to
any such person in accordance with applicable law. The use of funds of the
Corporation for indemnification or for purchase of Officers and Directors
insurance shall be deemed a proper expense of the Corporation.
Article VIII - General Provisions
Section 1. Seal.
The corporate seal of the Corporation shall contain the name of the
Corporation and shall be in such form as may be approved by the Board
of Directors.
Section 2. Waiver of Notice.
Whenever any notice is required to be given to any Director by law, by
the Articles of Incorporation or by the Bylaws, a waiver thereof in
writing signed by the Board Member or Board Members entitled to such
notice, whether before or after the time stated therein, shall be
equivalent to the giving of such notice.
Section 3. Fiscal Year.
The fiscal year of the Corporation shall be the calendar year.
Section 4. Checks.
All checks, drafts or orders for the payment of money shall be signed by
the officer or officers or other individuals that the Board of Directors
may from time to time designate.
Section 5. Bond.
The Board of Directors may by resolution require any or all officers,
agents or employees of the Corporation to give bond to the Corporation,
with sufficient sureties, conditioned upon the faithful performance of the
duties of their offices or positions, and to comply with such other
conditions as may from time to time be required by the Board.
Section 6. Loans.
No loans shall be contracted on behalf of the Corporation and no evidence
of indebtedness shall be issued in its name unless authorized by a
resolution of the Board of Directors, and also authorized by resolution of
the members at an Annual Meeting of Members or at a Special Meeting of
Members for which specific notice was given regarding the loan.
Section 7. Amendment of Bylaws.
Except as otherwise provided by law, by the Articles of Incorporation or
herein, these Bylaws may be amended or repealed and new Bylaws may be
adopted by the affirmative vote of a majority of the Directors then holding
office at any Annual or Special Meeting of the Board of Directors; provided,
however, that notice of the proposed action shall have been included in the
notice of the meeting or shall have been waived as provided in these Bylaws.
Section 8. Reference to Gender.
All pronoun references in these Bylaws to the male gender shall include the
female gender. All pronoun references in these Bylaws to the female gender
shall include the male gender.
* * * * * *
THIS IS TO CERTIFY that the above Bylaws of Friends of Kern, Inc. were
duly adopted unanimously by the Board of Directors as of July 5th, 2002.
Certified this 8th day of July, 2002.
Stuart T. Weinberg, MD
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